Canva for Campus is the University’s campus‑wide premium version of Canva, designed for higher education and large organizations. It enables faculty and staff to easily create professional, on‑brand digital and print materials such as course handouts, event flyers, social media graphics, and unit‑level presentations using available UT‑approved branding and templates.
UT Austin provides Canva for Campus through enterprise‑level licenses for faculty and staff who create University‑related designs. Enterprise features include access to UT‑branded assets and templates, SSO‑enabled institution‑managed access, Affinity with AI, real‑time collaboration, and premium training and resources to support consistent, high‑quality campus communications.
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Licensing
Who Can Purchase a License
Canva for Campus provides enterprise‑level Canva licenses for UT Austin faculty and staff who create University‑related designs. Licenses may be purchased using departmental IDT funding.
For more information, visit the knowledge article, Getting Started in Canva.
How to Purchase a License
Faculty, staff, or departments can request a Canva license through the online request form at the top of this page. After you submit the request and complete the purchase, you’ll receive a confirmation email with activation instructions sent to your UT Austin email address.
For pricing, visit the knowledge article, Canva for Faculty and Staff.
Billing cycle runs Fiscal year September 1 – August 31
FAQ
General
What do I need to do if I am a first time user?
- Request a license.
- TRecs will procure your license.
- After your license is secured, you will receive an email with login instructions from TRecs.
What if I already have a free Canva account?
You can choose to migrate to the UT Austin Canva for Campus instance, your existing free UT account can be moved over. After migration, you’ll gain access to:
- Centralized, organization-wide Brand Kits aligned to UT brand standards.
- Premium templates, photos, videos, graphics, and design assets.
- Flourish Presenter plan for interactive charts, data storytelling, and research visualizations.
- Single Sign‑On (SSO) for fast, secure login using your UT Austin credentials.
- Custom integrations and advanced apps to support your CSU.
- Priority support through the University’s campus plan.
- Affinity with AI for mapping ideas, concepts, and research relationships.
- Real-time collaboration with comments, shared editing, and version history.
- Easy exporting to PDFs, slide decks, videos, and web links.
How is Canva for Campus different from Canva Pro or Canva Business?
Canva for Campus through enterprise‑level licenses, includes everything in Pro/Business, plus advanced tools, security, and campus‑wide features designed for large organizations. With the campus license, you receive:
- Auto‑applied brand kits to help you stay on brand without extra effort.
- Single Sign‑On (SSO) for fast, secure login using your UT Austin credentials.
- Custom integrations and advanced apps to support your CSU.
- Priority support through the University’s campus plan.
Can I use Canva for personal design projects?
Canva should only be used for official University business. All work created in Canva must comply with the University’s Acceptable Use Policy, which requires that institutional technology and data be used solely for authorized University purposes.
Personal, commercial, freelance, or non‑University projects should be created using a personal Canva account.
Collaborating with Students
Can I add Student Workers to my Team?
Yes, you can add student workers to your Canva Team; however, please note that doing so will count as adding an additional paid user to your Team.
Because faculty/staff and student accounts are in separate Canva environments, most collaboration needs can be met more efficiently by using the Collaboration Link, which lets student workers view or edit a design without being added to your Team (similar to a shared SharePoint file).
Can I share a Canva file with my students for class?
Yes, the best way to share designs with students is through the Collaboration Link. This allows students to view or work on a design regardless of account type.
Since faculty/staff and student accounts are housed in different Canva environments, students cannot be added directly to faculty or staff Teams, but they can collaborate seamlessly through the shared link.
Account Migrations
I already use Canva. What happens to my content?
Once you join the UT Austin Canva for Campus instance, our Enterprise Technology team and Canva will help ensure your existing files and projects transfer smoothly into the campus environment.
I already paid for Canva for my CSU; can I get a refund?
Yes, you can submit a refund request from your current Canva account before moving over to the Canva for Campus instance, visit Canva's Support page to request your refund.
Will Canva licenses be prorated this fiscal year?
For the fiscal year 2025-2026 the license will be prorated. Starting September 1, 2026 all licenses will be purchased for the full year. If an employee leaves, you are able to transfer the license to another employee, please reach out to Technology Resources (TRecs).
How will Canva be Charged?
Canva Enterprise licenses can be charged through inter departmental transfer of funds (IDT) through Technology Resources (TRecs).
Branding
What is University Marketing and Communications providing?
University Marketing and Communications is providing a suite of branded materials including templates, images, and design assets, to help campus units create communications that align with the University’s brand standards. Visit their website to learn more about the University's brand.
My CSU already has a brand kit. Will we be able to migrate it?
Yes. If your CSU (college/school/unit) already maintains a brand kit, those assets can be migrated into your new Canva for Campus environment. Your team will work with Enterprise Technology and Canva to ensure everything is moved over smoothly without any loss of assets.
Are you a Student?
All students at the University of Texas at Austin have access to Canva for Campus for free. Learn more about Canva for students on our Tech for Students page. Already have access to Canva for Campus at UT Austin? Sign In.
Canva Support is in Session
Faculty and Staff Training and Support
All UT Austin faculty and staff license holders receive access to Canva’s full suite of training and support resources. Visit our Canva page in Services and Tools to explore additional learning opportunities, including upcoming UT webinars for faculty and staff, as well as resources like Canva Design School and Canva-hosted webinars available to all students, faculty, and staff.
Canva Premium Support
Faculty and staff can log in to their Canva for Campus UT Austin account, navigate to Settings, and click the purple Premium Support button at the top left of the sidebar. From there, you can access help articles, live chat, or email customer support.
Additional Resources
Canva for Faculty and Staff
Visit this knowledge article if you are a faculty or staff member looking for additional licensing information, requesting Canva support, file management, and account migration. This knowledge article also provides more information on departmental Canva management.
Canva for Students
Visit this knowledge article if you are a student looking to gain free access to Canva and learn how to sign in, collaborate, and manage your files. This knowledge article also provides an overview of the UT student brand kit along with support resources to help you get started.
Conversation Channels
Be part of the Canva wagon through trainings and active conversations in Microsoft 365 Teams. This collaborative space is designed to help you connect, share creative discoveries, and explore the Canva World.
Canva Community of Practice
The Canva Community of Practice (CoP) conversation channel provides faculty and staff the resources to be successful, trainings support, and share discoveries within the creative tool.
campus-specific best practices, tips, and template sharing.
Get Support
Visit the Enterprise Technology Support Center for quick solutions and helpful resources or use the online portal to request help. Need additional help, visit us in-person for a hands-on extension of the portal. View the Support Center hours of operation.